Outlook 2003 and Earlier Versions

  1. Start Outlook.
  2. On the Tools menu, click to select E-mail Accounts.
  3. In the E-mail Accounts dialog box, click to select the Add a new E-mail Account option, and then click Next.
  4. In the Server Type dialog box, click POP3, and then click Next
  5. In the E-mail Accountsdialog box, enter the required information by using the following guidelines:
    1. User Information
      • Your Name: This should be your full name.
      • E-mail Address: Your ISP provides this information. Your e-mail address usually takes the form of a combination of your first and last name and the name of your ISP, separated by the at sign (@) and periods. For example, Patricia Doyle uses an ISP by the name of Adatum.net. The ISP may assign an e-mail address of PatriciaD@adatum.net.
    2. Logon Information
      • User Name: This is usually the part of your e-mail address to the left of the at sign (@).
      • Password: Enter the password that your ISP provided.
      • You may click to select the check box to have Outlook remember your e-mail account password.
    3. Server Information
      • Incoming Mail Server (POP3): This is the name of the POP3 server that holds your messages before you download it to your computer.
      • Outgoing Mail Server (SMTP): This is the name of the Outgoing e-mail server. Enter the server names in lower case in both the Incoming e-mail server and the Outgoing e-mail server. The names may be in the form of mail.adatum.net, or they could be in the form of an IP address such as
  6. Click Test Account Settings. This is a new capability in Outlook. This feature calls a dialog box that displays, in a step-by-step manner, each phase of testing the configuration that you have just input. The following occurs when you click Test Account Settings:
    • The connectivity of your system to the Internet is confirmed.
    • You are logged on to the SMTP server.
    • You are logged on to the POP3 server.
    • It is determined if the POP3 server needs to be logged on to first. If necessary, Outlook automatically sets Log on to incoming mail server before sending mail.
    • A test message is sent. This message explains any changes that Outlook made to your initial setup.
  7. Click More Settings. This takes you to the Internet E-mail Settings dialog box, where you may further modify your Internet e-mail account.